Job Description
Job Title:
Creditors Clerk
Job Purpose:
Our client is seeking a Creditors Clerk whose primary responsibility will be to manage the accurate capture, payment, and reconciliation of creditors. The successful candidate will ensure that all credit purchases are processed in accordance with established company procedures, while maintaining accurate financial records and supporting the efficient operation of the accounts payable function.
Responsibilities:
- Process and capture supplier invoices accurately and timeously.
- Allocate supplier payments to the relevant creditor accounts.
- Reconcile all creditor accounts prior to payment processing.
- Perform reconciliations against supplier statements and investigate and resolve any discrepancies or queries.
- Match purchase orders, delivery notes, goods received notes, and supplier invoices.
- Verify that all purchases have been properly authorised and supported by the required approvals and signatures.
- Manage and reconcile petty cash transactions.
- Load new suppliers onto the system and obtain the necessary bank confirmations.
- Manage the age payable analysis and ensure all payments are correctly allocated.
- Prepare journal entries to correct payment or allocation discrepancies when required.
- Prepare payment proposals for approval.
- Compile and maintain payment schedules.
- File and maintain all creditors' documentation in an organised manner.
- Analyse month-end reports, including age analysis and outstanding invoices.
- Ensure all creditor documentation is captured accurately and reconciliations are completed within required deadlines.
- Plan and manage workload effectively to meet deadlines and reporting requirements.
- Liaise with suppliers and creditors to resolve queries and maintain positive working relationships.
Qualifications and Experience:
- Grade 12 (Matric) certificate.
- Minimum of 3 years' experience as a Creditors Clerk.
- Proficient in Microsoft Office, with advanced Excel skills preferred.
- Computer literate with a good understanding of integrated accounting systems.
- Working knowledge of accounting software, preferably Sage 200 Evolution.
- Strong attention to detail and accuracy.
- Ability to work under pressure and meet strict deadlines.
- High levels of integrity, professionalism, and trustworthiness.
- Understanding of creditors cash flow processes (advantageous but not essential).
- Good communication and interpersonal skills.
- Strong organisational and time management abilities.
- Ability to work independently and as part of a team.